Operations

One-Click Employee Onboarding

HR moves a candidate to 'Hired' → email, Slack, , Notion, 1Password, and welcome message provisioned in 5 minutes.

The problem
A new hire shows up Monday and sits idle for two days because no one set up their email, added them to Slack, or granted access. chews 2.5 hours of HR + IT time per person, with errors guaranteed.
  • ▸ 2.5 hours → 5 minutes per new hire
  • ▸ 100% of access steps completed (vs ~70% manual)
  • ▸ Day-1 productivity: idle → fully equipped before lunch
Our solution

HR moves the candidate to 'Hired' in BambooHR / Monday → Make.com fires a that provisions Google Workspace email, Zoom seat, AirCall extension, Slack channels with welcome message, sends credentials via 1Password, and creates the manager's 'Day 1 meeting' task.

How it works
  1. 01
    HR
    BambooHR / Monday.com 'status = Hired' fires Make.com with new-hire data: name, role, department, manager.
  2. 02
    Account provisioning
    Google Workspace Admin SDK creates email + calendar + drive. Zoom creates licensed user. AirCall creates extension.
  3. 03
    Workspace access
    Slack adds user to relevant channels (general, role-specific, team) with auto-welcome message. Notion + Pipedrive accounts created with role permissions.
  4. 04
    Credential delivery
    1Password generates secure credential bundle and shares it with the new hire's personal email (one-time link).
  5. 05
    Manager
    Manager receives Slack message: 'Day-1 meeting scheduled at 10:00 with {name}, agenda template attached'.
  6. 06
    log
    All provisioning steps logged to Google Sheet for compliance and mirror (revoke same access on termination).
Tools we use
Make.comBambooHRGoogle WorkspaceSlackZoomAirCall1Password
Expected outcomes
  • ✓ time: 2.5 hrs → 5 min
  • ✓100% access checklist completed every time
  • ✓Day-1 productivity: new hire fully equipped before lunch
  • ✓ mirror: same revokes everything on termination
Best for

Companies hiring 2+ people per month — agencies, , fintech, ops, fast-growing startups.

Pricing tier
Business
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